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Paper Policies

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Submission Deadline is 11 March 2019

COPYRIGHT

All authors of papers presented at the conference will be required to complete and submit a copyright release form to the Society of Petroleum Engineers or submit the copyright exemption form where applicable.

PLAGIARISM POLICY

We expect authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference program and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, SPE may inform the student's university.

How to avoid plagiarism

  • You can avoid plagiarizing others by using appropriate citation.
  • Direct quotes should be indicated as such with the use of quotation marks, or for somewhat longer passages, indented as a block quote. However, in an original paper, direct quotation should be minimized.
  • It is accepted practice that authors learn from and build on the work of others in their own work, but you should always use your own words to show that you understood the ideas.

Plagiarizing Your Own Work

  • Just because you are the author doesn't mean that you can repeat long sections of your prior work in a new work. If you are writing a new paper, the content should be new, not a repeat of what you wrote in a prior paper.
  • No one will be concerned about the verbatim reuse of a few sentences or even a full paragraph, but you should not repeat full sections of a prior work. Just as you would summarize and cite the work of another author, you should summarize and cite your own prior work, then focus on what is new that led you to write the current paper.

For more information, check out the Plagiarism FAQ page»

COMMERCIALISM POLICY

The Society of Petroleum Engineers has a policy against the use of commercial trade names, company names or language that is commercial in tone in titles, text or slides. Use of such terms will result in careful scrutiny by the Programme Committee in evaluating paper proposals and the presence of commercialism may result in it being withdrawn from the conference programme as well as OnePetro.

Use of the following will be carefully scrutinized during evaluation and presentation and could result in being withdrawn from the program:

  • Generic descriptions should replace commercial trade names or trademarked materials
  • Company logos allowed on title and closing slide only
  • Text which is overtly commercial in tone or intent within paper titles, presentation slides, text, tables, figures, animation, audio, and video is prohibited Repeated violations of this policy may result in the speaker and/or moderator being barred from participating in future SPE event programs.

SPE CONFERENCE DUAL SUBMISSION POLICY

Authors are allowed to submit abstracts to only one conference at a time. An abstract must be declined by a program committee prior to being submitted to another conference for consideration. In the event it is detected that an abstract has been submitted to more than one conference, all versions/copies of that abstract will be removed from consideration.

Any paper previously presented at a conference and published in OnePetro may not be re‐submitted for publication at another SPE conference. The author may present the subject matter at subsequent conferences at the invitation of the program committee, but the paper will not be included in the conference proceedings.

NO PRESENTATION POLICY

The failure of SPE conference authors to have at least one designated individual present the paper at the conference will result in the conference paper being permanently withdrawn from the SPE technical paper archive in OnePetro.

CORRECTION REQUESTS

To best serve attendees, SPE makes its Proceedings available on the first day of the conference. To ensure that these Proceedings provide a quality version of each paper, authors are asked to review their manuscript carefully for errors and get all required company approval(s) prior to uploading a manuscript.

Serious Problems with Your Proceedings Paper after Uploading

If, for legal or other reasons, it is imperative that a paper NOT appear in the Proceedings, the author must contact the SPE Conference Program Lead immediately and provide a detailed explanation of why the paper must be withdrawn. The paper will be pulled, as requested.

If an author has a correction that needs to be made to a submitted manuscript, the corresponding author should submit the correction information via the Manuscript Correction Request Form (SPE Login required).

  • A USD 100 fee will be charged for the processing of the updated version.
  • Please note that any corrections made will only apply to the version of the manuscript on OnePetro. It will not apply to the version of the paper made available on an event app, if applicable.
  • Correction requests will take up to two weeks to be processed and uploaded to OnePetro.

PERMISSIONS POLICIES

If you presented a paper at an SPE conference, you may request a one‐time return of rights to publish your paper in a non‐SPE magazine or journal.

  • Requesting return of rights means that you are forfeiting the right to have your paper reviewed and considered for publication in an SPE journal. If your paper has been submitted for peer review, it will be withdrawn. Note: Requests for return of one‐time journal publication rights will not be granted for papers submitted to SPE for peer review unless the paper is declined for publication or it is at least 6 months after the submission date.

To request this permission, locate the paper in OnePetro and follow the "Rights & Permission" link. No fees apply. If the paper is still in SPE peer review after 6 months and such a request is received, the paper will be withdrawn from SPE peer review. For more information, check out the Permissions FAQ page»